Digital Distribution Checklist

Digital Distribution Checklist

This checklist ensures a smooth and effective digital music distribution process for artists and labels. Follow these steps to prepare, distribute, and promote your music across platforms.

Pre-Release Preparation

• Audio Files
  • Export tracks in high-quality formats (WAV or FLAC, 16-bit/44.1kHz minimum).
  • Ensure files are properly named (e.g., ArtistName - TrackTitle.wav).
  • Check for audio issues (clipping, distortion, or silence).
• Metadata
  • Include accurate metadata (artist name, track title, album name, genre, release date).
  • Add ISRC codes for each track.
  • Embed lyrics (if applicable) and copyright information.
  • Specify explicit content if necessary.
• Artwork
  • Prepare album artwork (square, 3000x3000 pixels, JPG/PNG, RGB).
  • Ensure text is legible and complies with platform guidelines (e.g., no URLs or social media handles).
  • Verify artist and album names match metadata.
• Rights and Licensing
  • Confirm ownership or licensing for all tracks, samples, and covers.
  • Secure mechanical licenses for cover songs.
  • Register songs with a PRO (e.g., ASCAP, BMI) for royalty collection.
• Distribution Account
  • Select a distributor (e.g., DistroKid, TuneCore, CD Baby).
  • Create or update account details and payment information.
  • Review platform-specific requirements (e.g., Spotify, Apple Music).

Distribution Process

• Upload Content
  • Upload audio files, metadata, and artwork to the distributor’s platform.
  • Double-check metadata accuracy before submission.
  • Set release date (allow 7-14 days for processing).
• Platform Selection
  • Choose desired platforms (Spotify, Apple Music, YouTube, etc.).
  • Opt-in for monetization (e.g., YouTube Content ID, TikTok).
  • Enable pre-save or pre-order options if available.
• Pricing and Territories
  • Set pricing (if applicable) or choose streaming-only.
  • Select distribution territories (worldwide or specific regions).
• Quality Control
  • Preview metadata and artwork on the distributor’s dashboard.
  • Request corrections if errors are detected before release.

Post-Release Promotion

• Verify Release
  • Check platforms to confirm the release is live and accurate.
  • Report any issues (e.g., missing tracks, incorrect metadata) to the distributor.
• Promote
  • Share links to the release on social media, newsletters, and websites.
  • Submit to playlists (e.g., Spotify editorial, independent curators).
  • Create short-form content (e.g., TikTok, Instagram Reels) using track snippets.
• Analytics
  • Monitor streaming and download data via distributor analytics.
  • Track playlist placements and fan demographics.
  • Adjust marketing strategies based on performance.
• Engage Fans
  • Respond to fan comments and messages on platforms.
  • Announce milestones (e.g., streaming numbers, chart placements).
  • Plan follow-up content (e.g., music videos, live streams).

Ongoing Maintenance

• Royalty Collection
  • Ensure PRO and distributor accounts are linked for royalty payments.
  • Monitor royalty reports for discrepancies.
• Content Updates
  • Update metadata or artwork if needed (e.g., rebrands, corrections).
  • Re-upload corrected files via the distributor if errors persist.
• Catalog Management
  • Archive older releases for organization.
  • Plan future releases to maintain momentum.

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